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Minutes – 14/10/2014

DRAYCOTT PARISH COUNCIL

MINUTES OF THE MEETING HELD IN THE PARISH ROOMS ELVASTON STREET, DRAYCOTT ON TUESDAY 14 OCTOBER 2014 AT 7.30PM

Present; Chairman – V Clare

Councillors – M Selwood, D Dundas, D Orchard, A Perkins, A Wilson, E Wright, M Alexander, C Wheatley, B Rogerson.

Derbyshire County Council – Councillor R Parkinson

Derbyshire constabulary – PCSO K Pykett.

Member of the public – Mrs T Morton – Derby Road, Draycott.

PART 1 – NON-CONFIDENTIAL ITEMS

105/14. Apologies- RESOLVED to approve the apologies for absence submitted on behalf of Councillor M Tudbury.

106/14. Variation of Order of Business – none.

107/14. Declaration of Members Interests – Cllrs Rogerson declared an interest in Minute 113/14f) as he is a member of the Scouting movement. He took no part in the discussions or voting on this item.

108/14. Dispensations – none.

109/14. Public Speaking –

PCSO Pykett reported that there had been 6 crimes since the last meeting.

She also reported on the ‘Speedwatch’ event held on the 12 October and a forthcoming speedcheck. Concerns had been received about parking on the ‘double yellow lines’ outside the Family Shopper on Derby Road. PCSO Pykett had asked EBC ‘s parking enforcement team to attend when possible and she had spoken to the shop owner who had placed a notice in the shop asking shoppers to park on the Leisure Green car park. It was also agreed that the Clerk should write to EBC.

Cllr Parkinson reported on DCC matters.

Cllrs Orchard and Clare reported on EBC matters.

Cllr Rogerson reported that he and the Clerk had attended a DALC training event on Financial Regulations and a draft for the Parish Council would be presented to the next meeting.

110/14.Minutes – RESOLVED to confirm as a correct record the Minutes of the meeting held on the 9 September 2014.

111/14 To determine which items if any from Part 1 of the Agenda should be taken with

the public excluded. – No items were deemed confidential.

112/14 Chairman’s Announcements – the Chairman read a card from Mrs Poole thanking the Parish Council for its donation following the passing of Mrs M Jones. She also congratulated the Draycott Village Fund and its Draycott in Bloom section on its success in obtaining a silver gilt in the East Midlands in Bloom competition and the recent litter pick. It was agreed that the Clerk should write to the DVF passing on these congratulations.

113/14. Report of the Parish Clerk –

a) St Chad’s Water LNR – request from resident to plant a tree – RESOLVED to permit the application.

b) Standing Orders, Direct Debits/Standing Orders and Polices – RESOLVED i) that no amendments be made to the current policies ii) that a Protocol on the recording and filming of council and committee meetings policy and a retentions and disposal policy be approved. iii) that the direct debit and standing order payments be approved. iv) that the Parish Council approves the alterations to the standing orders to reflect the new policy (ii).

c) Remembrance Sunday Service – 9 November 2014 – RESOLVED that Cllr Selwood lay the wreath and Cllr Alexander lead the oration. Cllr Clare to co-ordinate a team of marshals.

d) Grounds Maintenance quotations 2015/16 – RESOLVED that Horizon Landscapes Ltd should provide the ground maintenance services for 2015/16 and Paul Guyll the play equipment inspections, litter picking and pavilion cleaning services.

e) CPRE – RESOLVED that the PC should continue its membership.

f) S Breakwell – request for funding – RESOLVED not to provide funding.

g) DCC – Town/Parish Snow Warden Scheme– RESOLVED that the PC should continue to provide information as part of the scheme.

h) Awards for All grant – RESOLVED to note that funding has been secured of £10,000 for a health and well-being project. The Clerk was thanked for her efforts.

114/14. Finance

a) Accounts for payment and receipts since the last meeting.

PAYMENTS – £

Direct Debits

Eon – Parish Rooms and pavilion 39.28

JWP – web-site management 35.25

EBC – Rates – Cemetery 49.00

BT – Telephone and internet 130.46

Staff salary and wages 1716.96

Petty cash 21.93

St Chad’s Fishing club – litter picking 63.10

GB Water Ltd – legionella prevention – pavilion 42.00

Draycott Village Fund – donation – Christmas 100.00 G P of C

Paul Guyll – Grounds maintenance 635.50

Horizon Landscapes – Grounds maintenance 1880.81

Royal British Legion – poppy appeal – wreath 17.00 G P of C

CPRE – membership 36.00

Mr J Harriman – Parish Rooms light 25.00

Safezone Security Ltd – alarm system service 60.00

Mr M Honman – painting P Rooms 354.00

INCOME

Purchase of ashes plots 126.00

1st Draycott & Wilne Scouts – insurance 754.37

Co-operative Bank – interest 0.47

Lymns – ashes plaque 32.00

First Grade coaching – hire of P Rooms 150.00

b) Financial Statement – RESOLVED to note the statement.

115/14 Planning –

Planning Approval – ERE/0714/0033 – 3 Sawley Road – RESOLVED to note.

116/14 DALC Circulars – 20/2014 – 22/2014

117/14 RESOLVED TO NOTE THE FOLLOWING; – Items for Information – EBC Today, The Clerk, ICCM – AGM and The Journal

PART II – CONFIDENTIAL INFORMATION – EXEMPT MATTERS – none

8.20pm


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