MINUTES OF THE MEETING HELD IN THE PARISH ROOMS ELVASTON STREET, DRAYCOTT ON TUESDAY 11 OCTOBER 2011 AT 7.30PM
Present – Chairman – M Tudbury
Councillors – J Clare, V Clare, D Orchard, L Blackburn, M Alexander, B Rogerson, C Wheatley, E Wright, A Wilson
Derbyshire County Council – Cllr R Parkinson
Police – PC M Suiter
Members of the public – K Shiers (Erewash Ramblers).
126/11 APOLOGIES – RESOLVED to approve the apologies for absence submitted on behalf of Cllr M Selwood and PCSO K Pykett
127/11 DECLARATION OF MEMBERS INTERESTS – Cllr B Rogerson declared an interest in Minute 131/11a) – Erewash Community Transport as he is a volunteer driver. He remained in the meeting but took no part in the discussions or voting on the item.
128/11 PUBLIC SPEAKING –
Members of the public – Mr Shiers attended the meeting to provide information in respect of Minute 131/11d)
Reports from outside bodies
Police – PC Suiter reported that there had been 6 crimes since the last meeting. He also reported that there had been a few instances of hedges and straw bales being set alight.
He informed the meeting that the next community speed check would be on Derby Road on the 2 November 2011 at 6.30am.
Cllr Parkinson reported on DCC matters. He also informed the meeting that DCC had decided to take no action in respect of the problems on Sawley/Victoria Road (see Minute 99/11e)
Cllrs Orchard and V Clare reported on EBC matters.
Cllr J Clare reported on his attendance at a meeting with EBC to discuss Concurrent Functions (see Minute 103/11b).
Cllr Rogerson reported on his attendance at the Erewash Community Transport AGM.
It was also noted that 9 Councillors and the Clerk had attended an EBC Planning Training evening.
129/11 MINUTES - RESOLVED to confirm as a correct record the Minutes of the Meeting held on the 13 September 2011.
130/11 REPORT OF THE PARISH CLERK (report circulated)
a) Speeding Issues on Derby Road, Draycott – the response from CREST and the Safer Neighbourhood Team was considered. RESOLVED that no further action was necessary.
b) EBC- Concurrent Functions funding – the correspondence from EBC and the report from the Chairman of Finance and Clerk on the meeting with Mr Sandars of EBC was considered. RESOLVED that, subject to Erewash Borough Council confirming that it is lawful to do so, the Parish Council agree in principle that any decrease in grant from EBC for concurrent functions in 2012/13 would be met from precept. A thorough review of the CF budget for future years will be carried out once the implications of the EBC study are known.
c) Christmas Lights 2011 – RESOLVED that Councillors Tudbury and Alexander will choose the tree and be responsible for the ‘switch-on.
d) Queens Diamond Jubilee Celebrations – RESOLVED i) that the Clerk provides costings on commemorative items for the pupils at Draycott Community School and a concert at St Chad’s Water. ii) Councillor Alexander investigates the costs of a ‘permanent memorial’. iii) that the information to be considered at a meeting of the Parish Council on Tuesday 15 November 2011 at 10am in the Parish Rooms together with any applications received from community groups.
e) EBC – Mobile play – RESOLVED to note the report
f) Hopwell Road, Draycott – traffic order – RESOLVED to note the report.
131/11 CORRESPONDENCE
a) Erewash Community Transport - RESOLVED that a grant of £200 be made towards the costs of uniforms.
b) Lowland Derbyshire Biodiversity Partnership Conference – 5/11/11 – RESOLVED no attendance.
c) CPRE – subscription – £29 – RESOLVED that the PC wished to continue the subscription.
d) Erewash Ramblers – Bridge at Nooning Lane, Draycott – RESOLVED to note the correspondence.
e) Woodland Trust – community tree packs – RESOLVED that the Parish Council did not wish to apply for a community tree pack.
132/11 – FINANCE
Accounts for payment and receipts since the meeting.
PAYMENTS
Direct Debits –
Scottish Power – elec – Pav and P Rooms 54.00
JWP – web-site management 35.25
EBC – Rates – Cemetery 45.00
BT – telephone and internet 99.31
Staff salary and wages 1709.24
Petty cash 9.94
St Chad’s Fishing club – Litter Picker 77.09
EBC – Election charges 2399.48
P Guyll – P/E Inspection and litter picking 1825.20
J Harriman – exit lights – Parish Rooms 20.00
Safezone Security Ltd – alarm service 54.00
Royal British Legion Poppy Appeal – Wreath 16.50 (s137)
CPRE – Subscription 29.00
RECEIPTS
TA and VR – rent – The Green 168.75
Co-operative bank – untaxed interest 0.29
Financial Statement – RESOLVED that the Financial Statement be approved.
Internet Banking – RESOLVED that the Parish Council registers for internet banking but that this process is not to be used for making payments.
Standing Orders, Financial Regulations, Direct Debits – RESOLVED ;
i) that no changes be made to the standing orders or financial regulations.
ii) that Direct Debit/Standing Order payments be approved to the following suppliers;
EBC – Rates for Cemetery and Parish Rooms, Scottish Power – electricity Pavilion and Parish Rooms, JWP Computers – website, British Telecom – telephone and internet.
Grounds Maintenance Quotations 2012/13 – a summary of the quotations received from 3 contractors was considered. RESOLVED that Horizon Landscapes Ltd be appointed. Paul Guyll to be appointed to carry out play equipment inspections and litter picking.
133/11 – PLANNING
a) Planning Applications – RESOLVED that the PC had no objections to the following applications – ERE/0911/0020 (wsr 025119) – 43 Sawley Road, Draycott, ERE/0911/0033 – Ayrshire Fields Farm, Hopwell Road, Draycott
The Parish Council RESOLVED to note the following information;
b) Notice of Appeal – ERE/0611/0013 – land rear of 128-130 Derby Road, Draycott
c) Planning Permissions – ERE/0711/0042 (wsr 024981) – 4 Market Street, Draycott
– ERE/0811/0018(wsr 025073) – 10 West Avenue, Draycott.
– ERE/0811/0036(wsr 025089) – 1 Fairfield Terrace, Draycott
134/11 – ENVIRONMENT – no items
135/11 – CEMETERY
a) Remembrance Sunday Service – Sunday 13 November 2011 – RESOLVED to confirm the arrangements for the Remembrance Sunday Service.
b) Memorial Testing – RESOLVED that the Parish Council will carry out a re-testing of memorials in March 2013, with IMI as contractors.
136/11 – THE GREEN – no items
137/11 – ST CHAD’S WATER – no items
138/11 – PARISH ROOMS – no items
139/11 – PLAYING FIELDS – no items
140/11 -.DALC Circulars – 44/2011 – 50/2011
141/11 – RECEIPT OF THE FOLLOWING ITEMS WAS REPORTED FOR THE INFORMATION OF MEMBERS – CPRE, Police, DCC, EBC
8.50pm