Minutes – 14/07/2015
DRAYCOTT PARISH COUNCIL
MINUTES OF THE MEETING HELD IN THE PARISH ROOMS ELVASTON STREET, DRAYCOTT ON TUESDAY 14 JULY 2015 AT 7.30PM
Present; Chairman – V Clare
Councillors – M Selwood, J Price, C Withey, M Alexander, B Rogerson, A Wilson
Derbyshire County Councillor – R Parkinson –(arrived at 8.05pm)
PCSO K Pykett – Derbyshire Constabulary
Members of the public – G Elliott – Breaston, S Smith – Oakwood, K Rogers – Chellaston.
PART 1 – NON-CONFIDENTIAL ITEMS
078/15. Apologies- RESOLVED to approve the apologies for absence submitted on behalf of Councillors D Dundas, D Orchard, A McCandless.
079/15. Variation of Order of Business – none.
080/15. Declaration of Members Interests – none.
081/15. Dispensations – none
082/15. Public Speaking –
Derbyshire Constabulary Police Panel – PCSO Pykett reported that there had been 3 crimes since the last meeting. It was agreed that the priority for the next quarter should be anti social behaviour on the Playing Fields and Leisure Green.
Cllr Parkinson had provided a written report on DCC matters..
Cllr Clare reported on EBC matters.
Cllr Alexander reported that he and Cllr Selwood had been to the D in B lunch earlier in the day.
Cllr Rogerson reported that the windows and guards had been installed at the Community Centre (Scouts).
Cllr Selwood reported on the training course attended by some Councillors.
Cllr Clare reported on her attendance at the DCC Parish Liaison meeting.
083/15.Minutes – RESOLVED to confirm as a correct record the Minutes of the meetings held on the 9 June, 6 and 14 July 2015.
084/15 To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. – No items were deemed confidential.
085/15 Chairman’s Announcements – the Chairman asked the Clerk to remind Members of forthcoming events over the next month and thanked the ‘helpers’ at the Band Concert – which had been most successful. She also reported on the Environmental action morning at St Chad’s Water LNR and invited other Councillors to join her in carrying out further works.
086/15. Report of the Parish Clerk –
a) Christmas illuminations – RESOLVED to note that Erewash Borough Council had refused the request to plant a tree on its land and to approve the information to be included on the Parish Council web-site and newsletter.
b) CCLA – the Minutes of the meeting held on 6 July 2015 are attached – RESOLVED not to proceed with investments through the CCLA as the amendments to the Financial Services compensation Scheme made it no longer necessary.
c) Planning Applications –RESOLVED that should any applications be received after the July meeting and before the September meeting details be forwarded by e-mail to Councillors and the Members be given a week to respond. If no objections are received then the Clerk will respond to EBC with ‘No objections’. Should Members have any objections then a meeting of the Planning Committee will have to be called.
d) EBC – Small Grants Scheme – RESOLVED to note the report on the EBC Small Grant Scheme funding.
e) Enhancement of Open Spaces budget – £3000 – RESOLVED to carry out works at the Leisure Green, St Chad’s Water LNR and Playing Fields.
f) Staff appraisal –. RESOLVED to approve the appointment of Cllr Selwood as substitute for the vice-Chairman and to note that Councillors Clare and Selwood carried out a staff appraisal and review of the Clerk’s contract, job description and person specification on the 23 June 2015.
g) EBC- Consultation on Draft Statement of Licensing Policy 2015-20 – RESOLVED no response.
h) DCC – Community Safety Street Lighting application – RESOLVED to make no application.
i) Football teams – RESOLVED to note that Sandiacre Town Youth Football Club will be using the playing fields on Saturday and Sunday afternoons.
j) Request from resident for financial assistance – Kenya Sand dam expedition – RESOLVED to make a donation of £50 towards the costs of the trip. The Chairman also agreed to make a similar donation from her Chairman’s Allowance.
k) Summer events for children in the village – RESOLVED to note the events being held over the summer holidays.
a) Accounts for payment and receipts since the last meeting.
PAYMENTS – £
Eon – Parish Rooms and pavilion 44.09
JWP – web-site management 35.25
EBC- Rates – Cemetery 50.00
BT – Telephone & internet 124.18
Staff salary and wages 1757.62
Petty cash 13.73
St Chad’s Fishing club – litter picking 81.25
GB Water – Legionella testing 42.00
P Guyll – Grounds Maintenance 589.75
Horizon Landscapes – ground maintenance 1669.51
DALC – Training course – 18/6 75.00
Ist Draycott and Wilne Scout Group – Band Concert 200.00 (G P of C)
D Sims – Band concert 50.00 (G P of C)
Dulux Decorator Centre – materials 145.13
Wilne with Draycott PCC – Awards for All 80.00
Draycott Community Primary School – A for A 110.00
PMC Polythene – dog bags 372.00 (G P of C)
Draycott Village Fund – delivery of newsletters etc 100.00 (G Pof C/ A for A)
Draycott Sounds – donation 50.00 (G PofC)
AM Sports Coaching – Exercise classes 640.00 (A for A)
Exercise classes income (30/6) 280.00
RGR Memorials – headstone 55.00
Co-operative bank – interest 0.42
Mr Clemerson – rent – Leisure Green 75.00
TA and VR – rent – Leisure Green 180.90
Playscheme income (30/6) 130.00
b) Financial Statement – RESOLVED to note the statement
c) Annual Return – 31/3/15 – RESOLVED to note i) that the External Auditor commented that on the basis of their review of the annual return, in their opinion the information in the annual return is in accordance with proper practices and no matters have come to attention giving cause for concern that relevant legislation and regulatory requirements have not been met. ii) the comment concerning the accounting for fixed assets.
088/15 Planning – RESOLVED – to approve the RECOMMENDATIONS of the Planning Committee held on the 14 July 2015.
RESOLVED to note – Approvals – ERE/0415/0022 – 6 Sawley Road, Draycott, ERE/0515/0011 – 28 Hopwell Road, Draycott, ERE/0515/0014 – Hilltop Farm, Nottingham Road, Draycott
089/15 DALC Circulars – 15/2015 – 17/2015 Training – confirmed attendance at DALC Training courses.
090/15 Items for Information – ICCM, EBC Today, EBC – Minutes and Agenda, Clerks and Councils Direct, The Clerk, U3A
PART II – CONFIDENTIAL INFORMATION – EXEMPT MATTERS – none