(01332) 875278

Welcome to the website for Draycott and Church Wilne Parish Council

Freedom of Information Act 2000

At the Parish Council meeting on the 14 October 2008 (Minute 123/08) the Council RESOLVED; ‘that Draycott Parish Council adopts the Model Publication Scheme – Freedom of Information Act 2000’.

Download ‘Model Publication Scheme’

We plan to make much of the information available on our website www.draycottparishcouncil.org. Information will however be available in other formats such as printed copies.

The scheme lists who you need to contact to ask for information and gives their address and phone number and, where available, their email address.

Information listed in the scheme may be obtained by various methods:-

  1. by writing to the Council at the address given in the scheme;
  2. by e-mail request to the address set out in the scheme
  3. by request from our website www.draycottparishcouncil.org.
  4. by telephoning 01332 875278.
  5. by visiting the Parish Rooms, Elvaston Street, Draycott, Derby, DE72 3PY.

We will make paper copies of the publication scheme available at the Parish Rooms.

Charges

We plan to make as much information available as possible without charging for it.

Free of charge on the website. For those without Internet access, a print out would be available from the named officer who is responsible for the day to day operations. However multiple printouts or complete documents may attract a charge for cost of retrieval, photocopying and postage. We would let you know if a charge was involved at the time you make your request

Free of Charge to view at the Parish Rooms. An appointment may be necessary.
If you need a lot of printed material we may charge you. Any charges made will be calculated using the Fee Regulations determined under the Act.
Where a charge is payable, payment will normally be required before the information can be provided to you.

Complaints

We would normally expect the named officer to understand what information you have asked for and to tell you where you can find it. If the information you receive is not what you need, you should first contact the named officer.

If the information you asked for is not available, the named officer will tell you why.
If you believe that we have not dealt with your request fairly and cannot deal with it satisfactorily on an informal basis, you should follow our complaints procedure (copy available from the Parish Clerk).

If you have followed our complaints procedure and are still not happy with how we have dealt with your request, you may also contact the Information Commissioner to ask him to investigate the matter. You can contact the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF – phone 01625 545700 email: data@dataprotection.gov.uk.

Information available from Draycott and Church Wilne Parish Council under the model publication scheme:

Information to be publishedHow the information can be obtainedCost
Class1 - Who we are and what we do.
(Organisational information, structures, locations and contacts) This will be current information only.
Who's who on the Council and its CommitteesWeb-siteFree
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))Web-site
Newsletter
Noticeboard
Free
Free
Free
Location of main Council office and accessibility detailsWeb-siteFree
Staffing structureNot applicable
Class 2 – What we spend and how we spend it.
Annual return form and report by auditorHard copy – contact Clerk10p sheet
Finalised budgetHard copy – contact Clerk10p sheet
PreceptHard copy – contact Clerk10p sheet
Borrowing Approval letterNot applicable
Financial Standing Orders and RegulationsHard copy – contact Clerk10p sheet
Grants given and receivedHard copy – contact Clerk10p sheet
List of current contracts awarded and value of contractHard copy – contact Clerk10p sheet
Members' allowances and expensesNot applicable
Class 3 – What our priorities are and how we are doing.
(Strategies and plans, performance indicators, audits, inspections and reviews).
Parish PlanHard copy – contact ClerkFree
Annual Report to Parish or Community MeetingNewsletter
Web-site (limited period)
Hard copy – contact Clerk
Free
Free
10p sheet
Quality statusHard copy – contact Clerk10p sheet
Local charters drawn up in accordance with DCLG guidelinesNot applicable
Class 4 – How we make decisions.
(Decision making processes and records of decisions).
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)Web-site
Newsletter
Hard copy – contact Clerk
Free
Free
10p sheet
Agendas of meetings (as above)Web-site
Hard copy (Current only)
Free
10p sheet
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting.Web-site (limited period)
Hard copy – contact Clerk
Free
10p sheet
Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting.Hard copy – contact Clerk10p sheet
Responses to consultation papersHard copy – contact Clerk10p sheet
Responses to planning applicationsHard copy – contact Clerk10p sheet
Bye-lawsHard copy – contact Clerk10p sheet
Class 5 – Our policies and procedures.
(Current written protocols, policies and procedures for delivering our services and responsibilities).
Current information only.
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard copy – contact Clerk10p sheet
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information -
Complaints procedures (including those covering requests for information and operating the publication scheme)
Hard copy – contact Clerk10p sheet
Information security policyHard copy – contact Clerk10p sheet
Records management policies (records retention, destruction and archive)Hard copy – contact Clerk10p sheet
Data protection policiesHard copy – contact Clerk10p sheet
Schedule of charges (for the publication of information)See later
Class 6 – Lists and Registers.
Currently maintained lists and registers only.
Any publicly available register or listInspection – contact Clerk10p sheet
Assets RegisterInspection – contact Clerk10p sheet
Disclosure logInspection – contact Clerk10p sheet
Register of members' interestsInspection – contact Clerk10p sheet
Register of gifts and hospitalityInspection – contact Clerk10p sheet
Class 7 – The services we offer.
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
(Hard copy or website; some information may only be available by inspection)
AllotmentsNot applicable
Burial grounds and closed churchyardsInspection – contact Clerk10p sheet
Community centres and village halls – parish roomsContact ClerkFree
Parks, playing fields and recreational facilitiesContact Clerk
Leaflet (St Chad's Water)
Free
Free
Seating, litter bins, clocks, memorials and lightingNot applicable
Bus sheltersNot applicable
MarketsNot applicable
Public conveniencesNot applicable
Agency agreementsContact ClerkFree
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)Hard copy – contact Clerk10p sheet

Schedule of Charges

Type of ChargesDescriptionBasis of Charge
Disbursement costPhotocopying @ 10p per sheet (black & white)Actual cost *
Postage
Statutory FeeIn accordance with the relevant legislation

* the actual cost incurred by the public authority

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