At the Parish Council meeting on the 14 October 2008 (Minute 123/08) the Council RESOLVED; ‘that Draycott Parish Council adopts the Model Publication Scheme – Freedom of Information Act 2000’.
We plan to make much of the information available on our website www.draycottparishcouncil.org. Information will however be available in other formats such as printed copies.
The scheme lists who you need to contact to ask for information and gives their address and phone number and, where available, their email address.
Information listed in the scheme may be obtained by various methods:-
- by writing to the Council at the address given in the scheme;
- by e-mail request to the address set out in the scheme
- by request from our website www.draycottparishcouncil.org.
- by telephoning 01332 875278.
- by visiting the Parish Rooms, Elvaston Street, Draycott, Derby, DE72 3PY.
We will make paper copies of the publication scheme available at the Parish Rooms.
Charges
We plan to make as much information available as possible without charging for it.
Free of charge on the website. For those without Internet access, a print out would be available from the named officer who is responsible for the day to day operations. However multiple printouts or complete documents may attract a charge for cost of retrieval, photocopying and postage. We would let you know if a charge was involved at the time you make your request
Free of Charge to view at the Parish Rooms. An appointment may be necessary.
If you need a lot of printed material we may charge you. Any charges made will be calculated using the Fee Regulations determined under the Act.
Where a charge is payable, payment will normally be required before the information can be provided to you.
Complaints
We would normally expect the named officer to understand what information you have asked for and to tell you where you can find it. If the information you receive is not what you need, you should first contact the named officer.
If the information you asked for is not available, the named officer will tell you why.
If you believe that we have not dealt with your request fairly and cannot deal with it satisfactorily on an informal basis, you should follow our complaints procedure (copy available from the Parish Clerk).
If you have followed our complaints procedure and are still not happy with how we have dealt with your request, you may also contact the Information Commissioner to ask him to investigate the matter. You can contact the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF – phone 01625 545700 email: data@dataprotection.gov.uk.
Information available from Draycott and Church Wilne Parish Council under the model publication scheme:
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only |
||
| Who's who on the Council and its Committees | Web-site | Free |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Web-site Newsletter Noticeboard |
Free Free Free |
| Location of main Council office and accessibility details | Web-site | Free |
| Staffing structure | Not applicable |
| Class 2 – What we spend and how we spend it. | ||
| Annual return form and report by auditor | Hard copy – contact Clerk | 10p sheet |
| Finalised budget | Hard copy – contact Clerk | 10p sheet |
| Precept | Hard copy – contact Clerk | 10p sheet |
| Borrowing Approval letter | Not applicable | |
| Financial Standing Orders and Regulations | Hard copy – contact Clerk | 10p sheet |
| Grants given and received | Hard copy – contact Clerk | 10p sheet |
| List of current contracts awarded and value of contract | Hard copy – contact Clerk | 10p sheet |
| Members' allowances and expenses | Not applicable |
| Class 3 – What our priorities are and how we are doing. (Strategies and plans, performance indicators, audits, inspections and reviews) |
||
| Parish Plan | Hard copy – contact Clerk | Free |
| Annual Report to Parish or Community Meeting | Newsletter Web-site (limited period) Hard copy – contact Clerk |
Free Free 10p sheet |
| Quality status | Hard copy – contact Clerk | 10p sheet |
| Local charters drawn up in accordance with DCLG guidelines | Not applicable |
| Class 4 – How we make decisions. (Decision making processes and records of decisions) |
||
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | Web-site Newsletter Hard copy – contact Clerk |
Free Free 10p sheet |
| Agendas of meetings (as above) | Web-site Hard copy (Current only) |
Free 10p sheet |
| Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. | Web-site (limited period) Hard copy – contact Clerk |
Free 10p sheet |
| Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting. | Hard copy – contact Clerk | 10p sheet |
| Responses to consultation papers | Hard copy- contact Clerk | 10p sheet |
| Responses to planning applications | Hard copy- contact Clerk | 10p sheet |
| Bye-laws | Hard copy- contact Clerk | 10p sheet |
| Class 5 – Our policies and procedures. (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
||
| Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Hard copy – contact Clerk | 10p sheet |
| Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information - Complaints procedures (including those covering requests for information and operating the publication scheme) - |
Hard copy – contact Clerk | 10p sheet |
| Information security policy - | Hard copy – contact Clerk | 10p sheet |
| Records management policies (records retention, destruction and archive) | Hard copy – contact Clerk | 10p sheet |
| Data protection policies | Hard copy – contact Clerk | 10p sheet |
| Schedule of charges (for the publication of information) | See later |
| Class 6 – Lists and Registers. Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) | |
| Any publicly available register or list | Inspection – contact Clerk | 10p sheet |
| Assets Register | Inspection – contact Clerk | 10p sheet |
| Disclosure log | Inspection – contact Clerk | 10p sheet |
| Register of members' interests | Inspection – contact Clerk | 10p sheet |
| Register of gifts and hospitality | Inspection – contact Clerk | 10p sheet |
| Class 7 – The services we offer. (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
(Hard copy or website; some information may only be available by inspection) | |
| Allotments | Not applicable | |
| Burial grounds and closed churchyards | Inspection – contact Clerk | 10p sheet |
| Community centres and village halls – parish rooms | Contact Clerk | Free |
| Parks, playing fields and recreational facilities | Contact Clerk Leaflet (St Chad's Water) |
Free Free |
| Seating, litter bins, clocks, memorials and lighting | Not applicable | |
| Bus shelters | Not applicable | |
| Markets | Not applicable | |
| Public conveniences | Not applicable | |
| Agency agreements | Contact Clerk | Free |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Hard copy – contact Clerk | 10p sheet |
Schedule of Charges
| Type of Charges | Description | Basis of Charge |
|---|---|---|
| Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost * |
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | In accordance with the relevant legislation |
* the actual cost incurred by the public authority